A G E N D A CHINO HILLS CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 13, 2017 5:30 P.M. CLOSED SESSION 7:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS CIVIC CENTER, CITY COUNCIL CHAMBERS 14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers, and on the City's website at www.chinohills.org while the meeting is in session. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours. In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the start of the meeting to enable the City to make reasonable arrangements. Thank you. Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you.
CITY COUNCIL MEMBERS RAY MARQUEZ, MAYOR PETER ROGERS, VICE MAYOR ART BENNETT ED GRAHAM CYNTHIA MORAN KONRADT BARTLAM MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
11. Approve May 22 and 23, 2017 Special and Regular City Council Meeting Minutes, respectively
12. Approve Warrant Registers for period of May 11 through 31, 2017 in amount of $3,744,753.60
13. Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of May 10 through 23, 2017
14. Receive and file Financial Report for April 2017
15. Approve Treasurer's Report for April 2017
17. Authorize execution of Agreement with San Bernardino County Fire Protection District in amount of $105,742 for 2017-18 Fiscal Year with anticipated annual increases of three percent through June 30, 2022 for continued participation in Household Hazardous Waste Management Program
18. Authorize City Manager to execute Amendment No. 1 to Agreement A14-124 (Lease No. 15-1001046) with San Bernardino County Transportation Authority (SBCTA) formally San Bernardino Associated Governments (SANBAG) and California Department of Transportation (Caltrans) through June 30, 2018 to extend lease and adjust rent payments accordingly of 84 parking stalls for Park & Ride purposes on top deck of City parking structure located at 13952 City Center Drive
19. Authorize execution of Amendment No. 2 to Agreement No. A2016-058 with Robert Half International Inc., extending agreement to June 30, 2018 and increasing not-to-exceed amount by $43,800 for revised contract total of $143,600 for specialized administrative support and temporary clerical services to multiple City departments
20. Authorize execution of Amendment No. 1 to Agreement No. A2016-114 with Michael Baker International, Inc., extending contract to June 30, 2018, and increasing annual not-to-exceed amount from $200,000 to $250,000 for Planning Consultant services in Development Services Division
21. Authorize execution of Amendment No. 1 to Agreement No. A2016-021 with Michael Baker International, Inc., extending contract to June 30, 2018, and increasing annual not-to-exceed amount from $50,000 to $270,000 for on-call planning services in Community Development Department
22. Adopt an Ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Adopting Zone Change 16ZC02 to Realign Zoning Boundaries Between the Residential and Open Space Land Uses of the Project Site and Municipal Code Amendment 17MCA02 to Establish a Building Separation Standard for Duplex Developments - Second Reading (Introduced May 23, 2017)
24. Adopt resolution amending Statement of Investment Policy, adopting Investment Policy Guidelines for City's Public Agencies Post-Employment Benefit Trust and Delegating Investment Authority for City's Investment Portfolio for 2017-18 Fiscal Year
25. Adopt resolution appointing Christina Buhagiar as City Treasurer, and authorizing Investment of Funds in State of California Local Agency Investment Fund, Los Angeles County Pooled Investment Fund, and US Bank, Custodial Bank for Chandler Asset Management effective June 13, 2017
26. Authorize execution of Amendment No. 1 to Agreement No. A2015-149 with Arakelian Enterprises, Inc., dba Athens Services to reduce arterial and commercial sweeping from four to two times per month
27. Authorize execution of Amendment No. 1 to Agreement No. A2017-041 with Babcock Laboratories, Inc., to increase annual not-to-exceed amount to $35,000 and extend term to June 30, 2019 for water quality analysis
28. Authorize execution of Amendment No. 3 to Agreement No. A12-05 with Michael Baker International, Inc., extending contract term to June 30, 2019 for planning and design services in Carbon Canyon
29. Authorize execution of agreement with PCI for annual amount not-to-exceed $75,000 for on-call installation of pavement markings/markers and striping services through June 30, 2020
30. Award bid and contract to All American Asphalt in amount of $337,139.84 for Pipeline Avenue Raised Concrete Median project, approve appropriations budget amendment in amount of $60,000 from Measure I Fund balance to Pipeline Avenue Raised Concrete Median project, and authorize City Manager to approve cumulative change orders up to ten percent ($33,713.98) of contract amount
31. Provide direction regarding proposed district boundary maps (NDC Draft #4; Austin Map; Kreeger Map) consistent with California Voting Rights Act (CVRA)
PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Individual audience participation is encouraged and is limited to three minutes. Please complete and submit a speaker card to the City Clerk.
35. Authorize issuance of Citywide blanket purchase orders for Fiscal Year 2017-18 to: Staples not-to-exceed $60,000 for office supplies; Lowes not-to-exceed $56,000 for various supplies and equipment; Threadworks, Inc., not-to-exceed $35,000 for uniform shirts for designated City Staff; Data Ticket, Inc., not-to-exceed $35,000 for services related to City citations; Champion Publications, Inc., not-to-exceed $55,000 for publications in the Champion Newspaper; and Myers & Sons Hi-Way Safety, Inc., not-to-exceed $30,000 for signs and equipment
36. Authorize issuance of blanket purchase orders for Fiscal Year 2017-18 to: C. Wells for $50,000 for purchase of various water system maintenance supplies; Grainger Industrial Supply for $50,000 for procurement of various maintenance supplies; HD Supply for $225,000 for purchase of water meters and supplies; Haaker Equipment Company for $75,000 for procurement of various equipment supplies and off site service of equipment; Holliday Rock for $50,000 for purchase of backfill and asphalt materials; Vulcan Materials for $50,000 for purchase of asphalt materials; Waxie for $50,000 for procurement of custodial supplies; and Western Waterworks for $65,000 for purchase of various water system maintenance supplies for Public Works Department
37. Authorize execution of Amendment No. 4 to Agreement No. A2014-49 with West Coast Arborists to extend term to June 30, 2018 for citywide tree maintenance
38. Authorize execution of Professional Services Agreement with Advantec Consulting Engineers in annual amount not-to-exceed $25,000 through June 30, 2020 for Citywide traffic signal operations services
39. Authorize execution of agreements with Geo-Advantec Inc., GMU Geotechnical Inc., and Koury Engineering and Testing Inc., in annual amounts not-to-exceed $150,000 each for geotechnical services and materials testing on as-needed basis through June 30, 2020
A G E N D A CHINO HILLS CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 13, 2017 5:30 P.M. CLOSED SESSION 7:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS CIVIC CENTER, CITY COUNCIL CHAMBERS 14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers, and on the City's website at www.chinohills.org while the meeting is in session. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours. In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the start of the meeting to enable the City to make reasonable arrangements. Thank you. Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you.
CITY COUNCIL MEMBERS RAY MARQUEZ, MAYOR PETER ROGERS, VICE MAYOR ART BENNETT ED GRAHAM CYNTHIA MORAN KONRADT BARTLAM MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
11. Approve May 22 and 23, 2017 Special and Regular City Council Meeting Minutes, respectively
12. Approve Warrant Registers for period of May 11 through 31, 2017 in amount of $3,744,753.60
13. Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of May 10 through 23, 2017
14. Receive and file Financial Report for April 2017
15. Approve Treasurer's Report for April 2017
17. Authorize execution of Agreement with San Bernardino County Fire Protection District in amount of $105,742 for 2017-18 Fiscal Year with anticipated annual increases of three percent through June 30, 2022 for continued participation in Household Hazardous Waste Management Program
18. Authorize City Manager to execute Amendment No. 1 to Agreement A14-124 (Lease No. 15-1001046) with San Bernardino County Transportation Authority (SBCTA) formally San Bernardino Associated Governments (SANBAG) and California Department of Transportation (Caltrans) through June 30, 2018 to extend lease and adjust rent payments accordingly of 84 parking stalls for Park & Ride purposes on top deck of City parking structure located at 13952 City Center Drive
19. Authorize execution of Amendment No. 2 to Agreement No. A2016-058 with Robert Half International Inc., extending agreement to June 30, 2018 and increasing not-to-exceed amount by $43,800 for revised contract total of $143,600 for specialized administrative support and temporary clerical services to multiple City departments
20. Authorize execution of Amendment No. 1 to Agreement No. A2016-114 with Michael Baker International, Inc., extending contract to June 30, 2018, and increasing annual not-to-exceed amount from $200,000 to $250,000 for Planning Consultant services in Development Services Division
21. Authorize execution of Amendment No. 1 to Agreement No. A2016-021 with Michael Baker International, Inc., extending contract to June 30, 2018, and increasing annual not-to-exceed amount from $50,000 to $270,000 for on-call planning services in Community Development Department
22. Adopt an Ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Adopting Zone Change 16ZC02 to Realign Zoning Boundaries Between the Residential and Open Space Land Uses of the Project Site and Municipal Code Amendment 17MCA02 to Establish a Building Separation Standard for Duplex Developments - Second Reading (Introduced May 23, 2017)
24. Adopt resolution amending Statement of Investment Policy, adopting Investment Policy Guidelines for City's Public Agencies Post-Employment Benefit Trust and Delegating Investment Authority for City's Investment Portfolio for 2017-18 Fiscal Year
25. Adopt resolution appointing Christina Buhagiar as City Treasurer, and authorizing Investment of Funds in State of California Local Agency Investment Fund, Los Angeles County Pooled Investment Fund, and US Bank, Custodial Bank for Chandler Asset Management effective June 13, 2017
26. Authorize execution of Amendment No. 1 to Agreement No. A2015-149 with Arakelian Enterprises, Inc., dba Athens Services to reduce arterial and commercial sweeping from four to two times per month
27. Authorize execution of Amendment No. 1 to Agreement No. A2017-041 with Babcock Laboratories, Inc., to increase annual not-to-exceed amount to $35,000 and extend term to June 30, 2019 for water quality analysis
28. Authorize execution of Amendment No. 3 to Agreement No. A12-05 with Michael Baker International, Inc., extending contract term to June 30, 2019 for planning and design services in Carbon Canyon
29. Authorize execution of agreement with PCI for annual amount not-to-exceed $75,000 for on-call installation of pavement markings/markers and striping services through June 30, 2020
30. Award bid and contract to All American Asphalt in amount of $337,139.84 for Pipeline Avenue Raised Concrete Median project, approve appropriations budget amendment in amount of $60,000 from Measure I Fund balance to Pipeline Avenue Raised Concrete Median project, and authorize City Manager to approve cumulative change orders up to ten percent ($33,713.98) of contract amount
31. Provide direction regarding proposed district boundary maps (NDC Draft #4; Austin Map; Kreeger Map) consistent with California Voting Rights Act (CVRA)
PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Individual audience participation is encouraged and is limited to three minutes. Please complete and submit a speaker card to the City Clerk.
35. Authorize issuance of Citywide blanket purchase orders for Fiscal Year 2017-18 to: Staples not-to-exceed $60,000 for office supplies; Lowes not-to-exceed $56,000 for various supplies and equipment; Threadworks, Inc., not-to-exceed $35,000 for uniform shirts for designated City Staff; Data Ticket, Inc., not-to-exceed $35,000 for services related to City citations; Champion Publications, Inc., not-to-exceed $55,000 for publications in the Champion Newspaper; and Myers & Sons Hi-Way Safety, Inc., not-to-exceed $30,000 for signs and equipment
36. Authorize issuance of blanket purchase orders for Fiscal Year 2017-18 to: C. Wells for $50,000 for purchase of various water system maintenance supplies; Grainger Industrial Supply for $50,000 for procurement of various maintenance supplies; HD Supply for $225,000 for purchase of water meters and supplies; Haaker Equipment Company for $75,000 for procurement of various equipment supplies and off site service of equipment; Holliday Rock for $50,000 for purchase of backfill and asphalt materials; Vulcan Materials for $50,000 for purchase of asphalt materials; Waxie for $50,000 for procurement of custodial supplies; and Western Waterworks for $65,000 for purchase of various water system maintenance supplies for Public Works Department
37. Authorize execution of Amendment No. 4 to Agreement No. A2014-49 with West Coast Arborists to extend term to June 30, 2018 for citywide tree maintenance
38. Authorize execution of Professional Services Agreement with Advantec Consulting Engineers in annual amount not-to-exceed $25,000 through June 30, 2020 for Citywide traffic signal operations services
39. Authorize execution of agreements with Geo-Advantec Inc., GMU Geotechnical Inc., and Koury Engineering and Testing Inc., in annual amounts not-to-exceed $150,000 each for geotechnical services and materials testing on as-needed basis through June 30, 2020